Timekeeper
In a programme that can include contributions from many people, the control of timing is extremely important. The timekeeping role is a valuable speaking opportunity and it can be a challenge to bring some clarity and originality to it.
The Timekeeper’s function is to provide timing signals to most of the participants and to report specifically on the timing performance of topics speakers, prepared speakers and evaluators. The reports also remind the audience of the names of each person (and their subject).
Use the evening’s programme as a checklist; review the activities to be timed. Timings are printed down the right hand column of the form: e.g. 3, 4 , 5. Green light at 3 minutes, Amber at 4, Red at 5.
Where there is only a single figure, rather than three times this is for guidance only and does not need to be timed.
At Croydon, we have also introduced a new feature of timekeeping, known as the 'bell of shame'. This was introduced for anyone who dares to ignore the red light - with the exception of the President and General Evaluator. Thirty seconds after the red light is switched on for any speaker or functionary, ring the bell, which will hopefully shame the speaker into wrapping up!
Aim to arrive 10 minutes before the formal start of the meeting to check on arrangements and familiarise yourself with the operation of the lights and stopwatch - liaise with the Sergeant-at-Arms (or others) if you need help.
1) Start operation of the timing lights when the President opens the meeting and for every subsequent function where timings are indicated: remember to use the bell of shame where appropriate
2) After your introduction by the Toastmaster / Chairman, explain the role of Timekeeper, your view of why good timing is important, the times on the programme and demonstrate the lights
3) Keep a running record of meeting progress and a specific record of the times for each speaker and evaluator – with their names and subjects
4) When called by the Toastmaster, briefly make two reports announcing the names, subjects and times. Comment on any speakers who seriously overran the target time. (If necessary, also comment on any lapses in the overall timing of the meeting including the start time, the overall timing of the topics session etc.
For reference sake keep a note of the time for Topics Evaluator
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